November 20, 2020
Enterprise document management (EDM) is a strategy for arranging a company or organization's electronic documents such that they can be easily retrieved in the when needed. If you are part of an organization or business, you will know that though this might sound like a simple task –it isn’t! Managing documents and retrieving the right ones in times of need becomes really difficult, especially in situations like when documents not used in months may suddenly be needed.
Document management has been associated with electronic documents that were created on a computer or paper documents that were scanned into a digital format. But now this has broadened to include email, images, internal-facing documents like company memos and external documents like marketing and sales-related content.
To implement Enterprise Document Management, a Document Management System (DMS) is required – it is a set of procedures and principles used to store, manage and track documents. Such systems are commonly referred to as Electronic Document Management Systems (EDMS).
An Electronic Document Management System (EDMS) is a software service that lets users Create, Store, Manage, Index, Protect, Retrieve and Organize different kinds of documents online.
An EDMS enables a company or organization to have a clear plan for its document management processes. Organizations can make use of an EDM plan or strategy to decide how to receive, process, review, store, retrieve and dispose of documents related to the business, as well as when each of these steps should be done. The EDM strategy will help determine how the business should adjust the process to increase efficiency in work flow for maximum benefit.
An enterprise can use a document management system to create a single, clear view of all its documents and provide necessary resources to monitor and control the required modifications. An EDMS enables businesses to capture a document by either scanning the physical document or downloading the digital version.
Security can also be enhanced using access rights, passwords, backups, and offsite storage. To prevent unauthorized access and ensure physical safety, electronic documents can be secured through a system of access rights and password requirements, while physical safety is ensured through using security measures, such as fire-alarm systems, barred windows, security cameras, etc. for paper documents, and regular backup/separate storage of the backup for electronic documents.
All these advantages can be gained by employing a good EDMS plan/strategy and implementing it in the right manner. Our EDMS plan will offer a solution to your business’s document management issues, and deliver value and help increase the efficiency and overall worth of your business/organization.
Exclusions listed are only illustrative. Anything not specifically listed in the scope is excluded.
On receipt of a complete order with payment our team will begin processing within 24 hours. There are some infrastructure and systems setup needed and these will be done first.
Our team will also setup a meeting with your team within 48 hours to understand your business, products and services, customer profile and how digital can help you expand your business and increase sales and brand reach.
Indiamap Digital has a long period of reliable and high quality services to customers in India and abroad. We are a financially and knowledge strong organization with a large and talented team that is fully dedicated to success of our customers. Our mission and commitment is to ensure that our customers succeed. We deliver all the services as we have listed within this plan. Our assurance is to complete and quality delivery of the services and scope listed for this plan.
The initial payment of Rs 25,000 is only part of our payment plan. The cost of our services is more than these and we cover the cost of the services over the duration of the plan which is 1+12 months. Our costs are not addressed until the complete plan amount of Rs 25,000 and 12 monthly amounts of Rs 6250 have been received. On completion of the plan period all the data in the website / store are available for you to migrate if you would like to. Software, source code and technical details are not provided at any stage. The data, pages content, images, videos and documents that are part of the website and store can be provided along with the design / layout instructions.
Once the plan duration of 1+12 months is complete we recommend that you continue with the monthly subscription of Rs 6250 per month so that we can continue to provide support and assistance and you can also get the benefits of ongoing brand promotion and SEO. This ongoing cost is a small expense for a growing brand and business and provides large benefits and maintains the momentum that have have developed. In case you still wish to discontinue these you can maintain these on our infrastructure for an annual cost of Rs 3499 for a website and Rs 19999 for a store with fair usage policy.
Fair Usage Policy is that when services are provided and scope and quotas defined these always do not reflect various business and technical dynamics and events that can unexpectedly occur later and impact our infrastructure, services and costs in ways that we are not able to visualize presently. In such instances additional costs maybe applicable to cover the additional costs that we need to incurr to support the services. Fair Usage Policy applies in these instances and we reserve our rights to levy additional costs to compensate for our losses or discontinue services in case these are creating additional loads and costs for us that we are not able to absorb.
We maintain high quality standards in all the services and activities that are part of our plan and deliveries. Our team is experienced and have advanced technologies to work and assist them in their work. Every task is supervised and managed by a senior member with expertise and experience in these areas of technology, communications, marketing, design, writing, SEO, etc. Indiamap Digital aims for the highest levels of quality and performance that we can achieve for you within the parameters of the plan, budget and technology.
The Indiamap Digital process is very detailed, disciplined, structured and rigorous. We assign a multi-speciality team for every plan implementation and we look at all our customer requirements with multiple viewpoints. These are blended together to create a balance, holistic and complete service delivery that maximizes opportunities for our customers.
If you decide to stop mid-way Indiamap Digital reserves the right to discontinue services. Your services may not be available anymore as these have a cost to keep operational. The work done and digital services developed may be lost in such instances.
Our plan is designed and detailed to be comprehensive and provide a strong digital infrastructure foundation that is needed for sales growth, brand expansion and digital marketing. The plan is presently available only in its complete form. If some specific services in the plan are not needed we can disable them. However this does not change the pricing and payment plan.
Once any services have been initiated the time involved from our team and the costs of these services are booked by us and we cannot reverse or reuse them. We do not provide any refunds for any payments made.
Our custom plans begin with monthly budget of Rs 1,00,000. Our sales team can submit a quote to meet your requirements. Please use our Contact Us page to submit details.
Our services, communications, coordination and deliveries are online and digital. We are available for discussions through our website, apps, email and online meetings. We have customer engagement teams located in many cities across Indian states. These teams have good local connects, understanding of local and regional markets, local languages and specific requirements that may be special to each location / region.
A member of our Digital Transformation team will answer questions and provide any more details that you need.